How to report and record an injury at work after an accident

Why reporting your injury matters

Reporting an injury at work is not just a formality. It creates a written record that protects your health, safety and legal rights. Accident reports can:

• Support a claim for Statutory Sick Pay (SSP) or other benefits.
• Provide vital evidence if you pursue a personal injury claim.
• Help your employer identify risks and prevent further accidents.

Recording in the accident book

Every workplace with 10 or more employees must keep an accident book. You should ensure your accident is recorded as soon as possible. The entry should include:

• Your name and contact details.
• Date, time and place of the accident.
• A description of what happened.
• Details of your injury.

You are entitled to see what has been written. If the details are inaccurate, ask for corrections.

RIDDOR reporting

Some accidents must also be reported to the Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). This includes:

• Fatal accidents.
• Specified serious injuries, such as fractures (other than fingers and toes) or amputations.
• Injuries that keep a worker off work for more than 7 days.
• Certain occupational diseases, such as carpal tunnel syndrome or occupational asthma.

It is your employer’s responsibility to make RIDDOR reports, but you can ask if this has been done.

Keeping your own record

Even if your accident is recorded in the accident book, it is sensible to keep your own notes. Write down:

• Exactly what happened and who was present.
• Any symptoms or injuries you experienced.
• The names of people you reported the accident to.

Keep copies of correspondence, medical letters, and receipts for travel or treatment. These records can support both benefit and compensation claims.

What if your employer refuses to record your accident?

Employers are legally required to keep proper accident records. If they refuse to record your injury, you should:

• Make your own written record and keep a copy.
• Email or write to your employer summarising the details so there is a paper trail.
• Seek advice from a solicitor if your employer continues to refuse. See our page on what to do if your employer refuses to record your accident.

Next steps after reporting

Once your injury has been reported and recorded, your next priorities are:

• Getting medical treatment and ensuring it is documented in your medical records.
• Keeping track of expenses and losses related to your injury.
• Speaking to a solicitor if you are considering a compensation claim.